Non-Presented Paper (No-Show) Policy: Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper at the conference. If a paper is not presented at the conference, the paper will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE. For poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this also implies the paper was not presented. Conference organizers are required to collect attendance records and a list of any non-presented papers and submit to IEEE SPS staff.

Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no-show authors may appeal the decision of the Technical Program Chair to the VP-Conferences.

Author registration: All attendees, including presenters, must pay for the correct registration category. Each paper needs to be covered by a full registration at a non-student rate by February 13, 2020. Each author’s full registration can cover at most FOUR papers that he/she authored or coauthored.

Papers cannot be covered with only a student registration. Student registration fees are applicable only to full-time students.
Papers without a full registration will be withdrawn from the program and the proceedings.

Qualified Proxy Policy: The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.

Authors with Travel Restrictions Policy: The Signal Processing Society values diversity. Authors who anticipate inability to travel to a conference because of a government-imposed travel restriction are still encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication without any knowledge of the author’s travel restriction. Within one week of paper acceptance notification, travel-restricted authors must notify the Technical Program Chair of the conference with proof of their restriction. Substitute presenters may be possible or, depending on conference resources, other accommodations may be available, such as a remote presentation or pre-recorded video.

Posting IEEE Papers to arXiv: IEEE policy permits authors to post their articles to the preprint repository arXiv. Posting rules for each stage of the article life cycle are:

  • Pre-submission: Before submission to an IEEE publication, the papers may be posted anywhere, including to arXiv.
  • Upon acceptance: Upon acceptance to an IEEE publication, the arXiv posting must be updated by replacing the pre-submission version with the accepted version. The accepted version must have the IEEE copyright line (© 20XX IEEE) but no other changes may be made. The version suitable for posting is available on the Completed Articles page of the IEEE Author Gateway.
  • Upon publication: When the article is published, the posted version on arXiv should be updated with a full citation to the IEEE publication, including DOI. No other changes may be made.

Visit the IEEE Author Center for more information on SPS sharing and posting policies at https://ieeeauthorcenter.ieee.org/.

Conference Paper Reproducibility and Supporting Content

It is recommended that authors are offered the ability to share datasets, code and other supporting content associated with accepted papers. The below platforms support reproducibility and publicity for posters and/or presentation files that accompany a conference paper. These below options can be added to the Call for Papers, conference website, and author acceptance email, as well as mentioned during the conference: 

Increase the visibility, impact, and reproducibility of your research.

Free resources are available to upload content associated with your paper! 

IEEE DataPort

Upload up to 2TB of data associated with your conference paper to IEEE DataPort at no cost.  Uploading your data will enhance the value of your article, support research reproducibility, and may even result in more citations for you since each dataset uploaded to IEEE DataPort is assigned a unique DOI that can be cited and referenced!

To add your datasets or learn more, visit IEEE DataPort.

Code Ocean 

Include associated code, software simulations, algorithms, and more for article readers to understand what produced the results. Articles in the IEEE Xplore® digital library will display the associated and executable code from Code Ocean. Published code is fully citable and receives a DOI for better discoverability.

To add your code or learn more, visit Code Ocean.

IEEE SigPort

Upload your presentations or posters in PDF format to share with other conference attendees. By posting your information, it will promote visibility of your work, and easier access to conference presentation slides. Accepted authors will receive an email with instructions and a complimentary code to add content.

%d bloggers like this: